Evidence analysis schedule: free template for mapping the case against you
⚠ Important — please read this first. The guidance and templates in the FtP Navigator are general information for UK regulated professionals. They are not legal advice, and reading or using them does not create a solicitor–client relationship with Regulation Resolution Solicitors Ltd. Every case turns on its own facts and evidence, regulators change their rules and guidance, and a template used in the wrong situation can damage your case. You use this material entirely at your own risk: to the fullest extent permitted by law, Regulation Resolution Solicitors Ltd accepts no responsibility or liability for any loss arising from reliance on it. If your case involves dishonesty, sexual misconduct, criminal proceedings, vulnerable patients or an interim order hearing — or if you are unsure about anything — take specialist legal advice before acting.
How to use this page. Read it at the stage your case has reached, and bookmark it now so you can come straight back when you need it — press Ctrl+D (Windows) or Cmd+D (Mac) on a computer, or tap the share icon → “Add bookmark” on your phone. Fitness to practise cases run for months; you will want this page again. If you’re not sure where your case is up to, start at the FtP Navigator hub and follow the stages in order.
This free evidence analysis schedule is the working template for mapping every fitness to practise allegation to the evidence relied on, classifying its strength, and recording your position and the gaps — one schedule per case, one row per allegation. Copy it straight from this page into your own document.
It is the companion template to our guide on analysing the regulator’s evidence. Read that guide first: it explains the five-pass read, the evidence types, and the hearsay test this schedule is built around. The output feeds your disclosure requests, your hearsay objections, and later your cross-examination plan.
When should you use this template?
Start the schedule the day the regulator’s bundle arrives, and before you draft any response. Everything later in your defence depends on this stage being done thoroughly: the schedule pinpoints the key factual disputes, exposes uncorroborated or inadmissible evidence, drives your disclosure requests, and shapes the questions that will later be put to witnesses. Do not be tempted to start drafting your response, or any submissions, until it is complete.
How do you use this template?
Copy the tables below into your own document (use the “Copy template text” button). Add as many rows as there are allegations, and complete every column for each one — never leave a column blank; write “none” or “to be obtained” so the gap is itself visible. Use the final column to record the question you want answered: each unanswered question becomes a disclosure request or a cross-examination topic. Update the schedule as new evidence arrives, and date-stamp every version.
Practice tip. The discipline of the “what it actually proves on a strict reading” column is where cases turn. A statement that someone was upset proves that they were upset — not that the thing they were upset about happened. Hold that line in every row.
The template
Working template — copy and adapt to your case and regulator. Not legal advice; use at your own risk.
(Copy and adapt from the page — use the buttons above the template. Working template — copy and adapt to your case and regulator. Not legal advice; use at your own risk.)
EVIDENCE ANALYSIS SCHEDULE
Case header
- Registrant: [name]
- Registration number: [number]
- Regulator and case reference: [reference]
- Date of schedule (version): [date / version]
- Prepared by: [name]
Evidence analysis — one row per allegation
| # | Allegation (verbatim) | Evidence relied on (doc / statement / page) | Type (direct / circumstantial / opinion / hearsay) | What it actually proves on a strict reading | My position and supporting evidence | Gaps / questions / disclosure to seek |
|---|---|---|---|---|---|---|
| 1 | ||||||
| 2 | ||||||
| 3 | ||||||
| 4 | ||||||
| 5 | ||||||
| 6 |
Hearsay sub-schedule
Record every piece of hearsay separately. Cross-reference into the allegation row in the main schedule above.
| # | Hearsay item (doc/para) | Allegation it supports | Sole or decisive? | Reason for non-attendance (if any) | Counterbalancing measures present? | Objection / weight argument |
|---|---|---|---|---|---|---|
| 1 | ||||||
| 2 | ||||||
| 3 | ||||||
| 4 | ||||||
| 5 |
Witness credibility note — one per witness
- Witness name: [name]
- Role / relationship to the registrant: [role]
- Statements relied on (date and page): [references]
For each witness, record a short note under each heading:
- Opportunity to observe.
- Contemporaneity (when first account given).
- Consistency with records and with own earlier accounts.
- Motivation / interest in outcome.
- Documents that contradict or qualify the account.
- Best topics for cross-examination (link forward to your cross-examination plan).
[END OF TEMPLATE]
Frequently asked questions
What is an evidence analysis schedule?
A working table with one row per allegation, recording the allegation verbatim, every piece of evidence relied on for it, its type, what it actually proves on a strict reading, your factual position, and the gaps — plus a hearsay sub-schedule and a structured credibility note for every regulator witness.
How do I map allegations to evidence?
Take each allegation in the regulator’s exact wording, then list every document and statement relied on for it, with page references. Classify each item as direct, circumstantial, opinion or hearsay, and record what it strictly proves. Where nothing supports an element of the allegation, write “none” — that gap is your argument.
How do I assess a witness’s credibility?
Use six structured headings for every witness: opportunity to observe; contemporaneity of the first account; consistency with the records and their own earlier accounts; motivation or interest in the outcome; bias and pressure in how the account was taken; and reliability of memory given the time elapsed. Record reasoning, not just conclusions.
What should I record for each piece of hearsay?
The precise item and paragraph, the allegation it supports, whether it is the sole or decisive evidence, the reason given for the witness’s non-attendance, what counterbalancing measures exist, and your objection or minimal-weight argument. This feeds directly into a written hearsay objection if the witness is not called.
- SRA-regulated
- Google 5-star rating
- Lines open 24/7
- Free 30-minute consultation
Need help building your evidence schedule?
Speak to a specialist fitness to practise solicitor today. Call +44 (0)208 088 5161 for a fixed-fee quote — our lines are open 24/7 and your first 30-minute consultation is free. Or email [email protected] / book a free case assessment.
This page is general information, not legal advice. No liability is accepted for reliance on it. Rules and guidance change — always check the current position or take specialist advice.